I’m a visual person so I like to see things and I use the Outlook calendar to plan my day. But some appointments are really important and some I can miss if I need to.

So, I like to color code my appointments so I know at a glance what has to be done. I show personal appointments as one colour, online seminars and things that would be nice to attend but which I don’t have to attend as another color and stuff I have to do as yet another color.

To do this, open the Calendar and select the Calendar Coloring button on the Standard toolbar. Choose Edit Labels and, opposite each color make sure the descriptions for the types of appointments match those you want to use and, if not, change them (you only need to do this step once).

Then, to color code an appointment click the Label drop-down menu and choose the color to use – simple but very effective!

Helen Bradley