Add yourself to your Contacts list in Outlook 2007 so you can create a Business Card to send as an attachment to all your outgoing emails.
Once you have added yourself as a contact, choose Tools > Options > Mail Format > Signatures and chose the signature to attach the card to or create a new one.
Click New if creating a new card, and from the Business Card dropdown list, choose your Contact entry to attach it as a business card to each outgoing message.
Labels: attach, business card, Outlook 2007, signature
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If you find you are always emptying your Deleted Items folder in Outlook 2007 before you exit the program, you can have Outlook do this automatically for you.
To do this, choose Tools > Options > Other tab. Enable the ‘Empty the Deleted Items folder upon exiting’ checkbox and click Ok.
Now you won’t have to do this – just choose File > Exit and it will be done automatically.
Labels: empty deleted items folder automatically, exit, Outlook 2007
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If your weekends are as full of activities as your weekdays are, you may want Saturday and Sunday to display in the Outlook 2007calendar all the time.
To permanently display Saturday and Sunday, choose Tools > Options > Preferences tab and click the Calendar Options button.
From the dialog select the checkboxes for both Saturday and Sunday and click Ok.
This dialog is also useful for setting a non traditional work week. If you, like my friend Frank, work from Sunday to Thursday, you can set up your work week by selecting checkboxes for those days you actually work and disabling them for other days that are your “weekend” days.
Only these days of the week will now appear in your Outlook 2007 calendar display when you have Show Word Week selected.
To toggle between viewing the Work week and the full week click the appropriate buttons on the Calendar toolbar.
If you have come to Outlook 2007 from an earlier version of Outlook, you should know that the old Compress Weekend Days option for showing Saturday and Sunday compressed into a single column is now no longer an option in Outlook 2007.
If you need to print calendars so that weekend days share a column, download and install the Calendar Printing Assistant for Outlook 2007 from here:
http://office.microsoft.com/en-us/outlook/HA101687211033.aspx
Labels: Calendar Printing Assistant, compress weekend days, Outlook 2007, Weekend days
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You already know you can look at your Outlook calendar by viewing one day, one week or a month at a time.
Did you know you can also view the calendar in other ways? So, for example, if you need to see your plans for the next three Tuesdays you can do this.
Make sure the To-Do Bar is visible and switch to Day view so you are seeing only one day. Click on the first day to view in the Calendar in the To-Do bar and then Control + Click on each other day to view and it will open up in the same display.
Labels: calendar view, non contiguous days, Outlook 2007, successive days display
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If you’re one of those people who occasionally forgets important birthdays or anniversaries, then get Outlook to help you remember them.
To do this, add the person whose birthday or anniversary you need to remember as an Outlook contact in your Contacts list.
Click the Contact tab, from the Show group, click Details to display the details area of their contact data and type their birthday or anniversary in the place provided.
When you do this, these dates are automatically added to your calendar as events so you won’t forget them.
If you need to set a reminder for the event, locate the day it happens on and double click the event and choose Open Series. On the Recurring Event tab set the Reminder to whatever suits you – if you need to organize presents and restaurant bookings then set the reminder to a few days before the event.
Labels: anniversary, birthday, event, Outlook 2007, reminder
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Sometimes you will need a new empty calendar in Outlook. You might need this if you’re planning an event and you need to keep everything for the even separate from your own calendar.
Or you might need a blank calendar so you can print blank pages to complete by hand.
So, when you need a blank calendar you can easily create one in Outlook. Choose File > New > Folder and give your folder the name you wan to use for your calendar.
From the Folder Contains list choose Calendar Items, from the ‘Select where to place the folder’ list choose Calendar, and click OK.
Click the Calendar option to display your calendars and, in the list, your new calendar’s name will appear.
You can click its checkbox to display it. If there is already one calendar visible, clicking its checkbox will display both calendars side by side or in overlay mode.
To change the display, right click the Calendar tab and choose either, View In Side-by-Side mode or View in Overlay mode.
Labels: blank empty calendar, create new calendar, Outlook 2007
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When you send and e-mail for someone else you may not want the replies to be directed to you. For example if a co-worker is out of the office and needs you to send an urgent email on their behalf – you will want replies to go to them, not you.
You can do this in Outlook 2007 from the New Message dialog. Click the Options tab and select the Direct Replies To option in the More Options group.
From the dialog, set the reply to address for this email and click Ok.
Now you can send the email but replies will go to where they are supposed to go.
Labels: direct reply to, options, Outlook 2007, replies
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When an Outlook appointment falls due, by default, Outlook is set up to do something to tell you about it. Exactly what it does depends on how it is setup.
To change the default settings for all new appointments choose Tools > Options > Preferences tab and, in the Calendar area, enable the Default reminder checkbox and set up the amount of time before an appointment that you will receive a warning about it. 15 minutes is the default but, if you prefer it to be 30, for example, then set it to this.
Choose the Other tab > Advanced Options > Reminder Options to set other options such as whether the reminder is displayed by default and whether a sound will be played and, if so, the WAV file that sounds.
Remember too, that you can use the Windows Sound Recorder to record your own custom sound to use.
Labels: alarm, appointment reminder, default reminder, Outlook 2007, sound.
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With so many programs requiring you to do things their way, it’s refreshing when you find a program that talks your language. Enter Outlook.
When you are setting up meeting dates in Outlook 2007 and earlier, you can use what is called “natural language” to specify the date.
For example type ‘Friday week’, ‘this Saturday’, ‘Christmas Day’ or even ‘second Monday in December’ and Outlook understands what you mean and sets the appointment date to suit your needs.
This saves you having to know the numerical date or clicking open the calendar especially if you have meetings that are scheduled by the week day rather than by date.
Labels: date entry, natural language, Outlook 2007
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