Thursday, July 11th, 2013

Word 2010 and 2013 Tip – Preview and Save a web page document

See your document as a web page and keep it looking that way

To see how any of your Word 2010 and 2013 documents will look when they are saved as web pages, select the View tab on the Ribbon, then click Web Layout.

Now, to save a document as a web page, select File > Save As. In the Save As dialog, under click the Save as type: dropdown list and choose Web Page (*.htm;*.html).

 

Make sure to choose a location to save the document in, give it a name (it should have the .htm extension), and click Save.

Helen Bradley

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posted by Helen Bradley @ 6:13 amNo Comments links to this post

Tuesday, June 11th, 2013

Word 2010 and 2013 Tip – Save documents for use with older Word versions

Learn to use ‘Save as type’ to format your document so users of older versions of Word can access them

You can easily exchange files with users of older versions of Word. This is because Word 2007, 2010, and 2013 essentially share the same file format. So it is pretty easy to open any Word document created using version 2007, 2010 or 2013 in any other of these three versions of Word. In addition, Word 2007, 2010, and 2013 will open files from any previous version of Word.

However, when you need to share a Word 2007, 2010, or 2013 file with someone using a much earlier version such as Word 2003 or a Mac version of Word, you must save the file using their particular Word file format. This is because the file formats are not the same and the older versions of Word cannot read the newer file formats.

To save using the appropriate format, select the File tab on the Ribbon, and click Save As. In the Save As dialog, click the Save as type: dropdown list and select the word processing format that matches the software that your other user is using such as Word 97-2003 Document (*.doc). Then click Save to save it in that format.

Helen Bradley

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posted by Helen Bradley @ 6:28 amNo Comments links to this post

Saturday, April 6th, 2013

What to do when your PowerPoint 2013 templates go missing

You need to set up PowerPoint 2013 so it can find and save your templates.

I encountered a problem recently with PowerPoint 2013 not being able to save templates to the correct location much less find my new templates once I had created them.

The problem appears to be with the PowerPoint 2013 setup so first go to PowerPoint and choose File > Options > Save and make sure that you have your Default Personal Templates location set up in this box. For me it is c:\Users\Helen\AppData\Roaming\Microsoft\Templates\. You will replace Helen with your own <user name>.

Once you set up this location, in future when you go to save a file as a template you will choose File > Save As, click Computer and then click Browse. From the Save As Type drop down list, select PowerPoint Template (*.potx) as the type of file to save and type a name for your template.

PowerPoint will automatically go to the folder that set as your Default Personal Templates location so all you need to do now is to click Save and save your template.

In future when you choose File > New you will see that both FEATURED and PERSONAL options appear below the Search box. Click PERSONAL as that is where you will find the templates that you created and saved. If you had personal templates stored for use in PowerPoint 2010 these will be in this same location.

Unfortunately Office 2013 doesn’t make it clear where templates are stored or how you can get to your own templates so hopefully this will help you in PowerPoint.

I haven’t had the same difficulties with Microsoft Word 2013 but then my Default Personal Templates location was already set up in Word 2013. If you have trouble finding your Word templates then I suggest you try the same process as shown here for PowerPoint but do it in Word 2013. Set up your Default Personal Templates location in Word – in this case my folder is c:\Users\Helen\AppData\Roaming\Microsoft\Templates\Custom Word Templates\.

 

Helen Bradley

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posted by Helen Bradley @ 8:31 am2 Comments links to this post