compress images in Word 2010 Save space   Compress your images in Word

A reader just asked if they added 50 images to a Word file would that blow out the file size when they send it to their colleagues. Answer: Yep! big time.

Most specially if you use your your beaut iPhone to capture the images, or a good compact camera or if you just insert big pictures. You see, unless you do something those big pictures will be inserted in the file and included in it when you save it – you can end up with a monster Word file (think 5Mb x 50!)

The solution to the problem is to compress the images. To compress all the images in your Word 2010/2007 file so that they take less room, click on any image and choose Picture Tools > Format tab.  Locate the Compress Pictures button and deselect Apply only to this Picture so all images will be compressed.

If there is an Options button click it to see the sizing options (this appears in Word 2007 but not in Word 2010). Then choose the Target output – typically Screen or Print are good options as they will view well and print just fine. Check the Delete Cropped Areas of Pictures checkbox so cropped data won’t be saved. Click Ok. Then save the document.

This compression feature will reduce your file to a better size for sharing without compromising the quality of the document. And the changes affect only the images in the document not the originals on your disk.

Helen Bradley

Related posts:

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  2. Controlling Images in Word 2010
  3. Picture between columns in Word
  4. Permanently fix Word’s image insert behavior
  5. Word 2010 and 2013 Tip – Save documents for use with older Word versions