Thursday, October 23rd, 2014
Missing the Calendar Wizard in Word 2013? – no problem, here’s how to get it
Many years ago, Word had a wonderful Calendar Wizard that you could use to make calendar pages in Word. One really neat aspect of this Wizard was (and still is) that you can make calendar pages for any period of time – so you don’t have to wait till someone makes 2017 calendars for you to download – instead you can make your own and you can do it now! Hell you can make calendars for 2020 now if you want to really plan ahead!
In Word 2013 it might at first appear that the Calendar Wizard isn’t available – and it isn’t – that is, until you know how to make it accessible.
To start, download the cab file for the wizard from here: Microsoft Word Calendar Wizard Download for Word 2013 and Word 2016.
Alternately, if you have an older version of Word on your computer, search for Calendar Wizard.wiz as you may have it on your computer somewhere already.
If you download the .cab file you’re getting a zipped archive format file which has to be opened. If double clicking it doesn’t launch an unzip program that can handle it, then download Express Zip File Compression as it can handle .cab files easily.
Extract the .wiz file (or copy it) to a folder of your choice or, better still, put it into your custom templates folder C:\Users\‹Username›\Documents\Custom Templates.
If you are doing this, then change its name when you do so – calendar wizard.wiz is (and was) a good name for it. If you found the wiz file on your own drive, make a copy to this folder.
T’hen double click the .wiz file to launch it in Word. If you put it in your Custom Office Templates folder then you can launch it from inside Word 2013 by choosing File > New, click Personal to view your personal templates and click to run it from there.
Note: Post updated November 2016 to include a new download location which was valid at this time.
Labels: Calendar Wizard, find the calendar wizard, make a calendar, Microsoft Word 2013, Word 2010, Word 2013 calendar wizard
Thursday, November 28th, 2013
Learn to insert a table in a Word document with a single click
When you need to repeatedly create the same type of table in a Word document you can do so using the new Word Quick Part feature.
This technique works well when you use the same table layout repeatedly. Your inserted table will be the same size, have the same number of columns and rows and contain any preset formatting that it had when you created it as a Quick Part entry. Once created, you can insert it quickly whenever you need it.
To do this:
- Create a new table with the number of rows and columns you want all your tables to have.
- Include any text in the table that needs to always be in this type of table – if there is none, leave the cells blank.
- Format the cells in the way you wan them to be formatted every time – including text formats and cell background colors and borders.
When you are done, select the table by clicking in it and choose Table Tools > Layout > Select > Select Table.
Choose Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.
In the Create New Building block dialog set the Gallery to Tables and type a description of the table and click Ok.
In future, to create a table to these exact specifications choose Insert > Tables > Quick Tables, locate the table in the list and click it to insert it into the document.
This feature is the successor to the AutoText feature in earlier versions of Word. It looks a little more cumbersome but it is more easily discovered so you don’t have to remember where the table was saved as it appears automatically on the Insert Table menu.
Labels: Auto Text, AutoText., Building Blocks, gallery, insert table, Microsoft Word, table, Word 2007, Word 2010, Word 2013
Wednesday, November 13th, 2013
Learn to quickly add extra spacing above and below the contents of a Word table cell
When you enter text in a Word 2013 table you may want more space above and below your text than appears by default.
While you can make the table cells larger and vertically centre the text in the cells this is a cumbersome solution and there is better and faster way.
To add extra spacing you can change the table’s cell spacing values.
To do this, first select the table, right click choose Table Properties.
Click the Table tab and click Options.
Here you can set the Top, Bottom, Left and Right cell margins for all cells in the table. Set the Top and Bottom values to 0.25″ to add a little extra space above and below the text in the cells.
Labels: cell spacing, space, table, vertical and horizontal space, Word 2007, Word 2010, Word 2013
Thursday, November 7th, 2013
Quickly turn text into a Microsoft Word table
It is possible to convert text from a Word document into a table.
However, to do so requires the text to be correctly laid out – if it is not, it is worth a few minutes work to reformat the text so it can be easily converted to a table.
To convert the text each column’s content needs to be separated by a single tab and you need to have a paragraph marker at the end of each line. To check your text is correctly formatted, click the Home tab and click the Show/Hide¶ button to see the tab marks in the document (they are small right pointing arrows).
Make sure there is only one tab marker between each item in the list. If you don’t have data for a particular column add two tab marks to indicate that one column is empty.
Click the Show/Hide¶ button again when you are done.
Select the list and choose Insert > Table > Convert Text To Table.
Word should automatically suggest the correct number of columns. From the Separate text at options select Tabs, set the AutoFit behavior to AutoFit to contents if the items are short like ours are and click Ok.
The text will be automatically placed in a new table ready for you to continue to work on it.
Labels: Autofit, convert text to table, Microsoft Word 2013, tabs, Word 2007, Word 2010
Friday, August 23rd, 2013
Keep track of the changes made to your document
Word’s Reviewing tools make it easy to show someone the changes you’ve made to a document.
You can set Word to record the changes before you make them by selecting the Review tab on the ribbon and click Track Changes > Track Changes.
Now, in Word 2007 & 2010, every addition to your document will be underlined and every deletion will be marked with strikeout. Word 2013 defaults to Simple Markup so you will need to choose All Markup to see the changes marked up.
These changes are retained when you save the document.
You can apply the changes permanently at any time by selecting Review > Accept or Reject and choose Accept All Changes (or Reject All Changes).
Word 2013 has a new feature which lets you force Track Changes to be enabled. Choose Review > Track Changes > Lock Tracking to enable this feature. Now if you save the document and send it to someone, any changes they make to the document will be recorded in the document. They cannot disable this feature without having the password to unlock the setting and disable it.
Labels: 2010, 2013, Accept All Changes, change, Highlight, Lock Tracking, mark, mark up, markup, Microsoft Office, Microsoft Word, review, tip, track changes, tracked changes, trick, Tutorial, up, Word, Word 2010, Word 2013
Friday, August 9th, 2013
How to use linked text boxes to flow text throughout a document automatically
If you’re familiar with using desktop publishing software you’ll know that it is useful to be able to create text boxes and have the text flow automatically from one to the next. You use this feature to start a story on one page of a newsletter, for example, and to have it continue on a later page.
Word 2007, 2010 and 2013 can do this for you too, if you use the built in text box feature. To do this, first choose Insert > Text Box > Draw Text Box and click and drag to draw a text box on the page.
Repeat this and add a second text box on another page in the document.
Now select the first text box, right click and choose Create Text Box Link.
Now click in the second text box to link the two together.
In future, any text which you type into or paste into the first text box and which won’t fit because the box is not large enough to accommodate it, will flow automatically into the second text box.
Labels: 2010, 2013, automatic, Create Text Box Link, Draw Text Box, flow, insert, Microsoft Office, Microsoft Word, text, text box, tip, trick, Tutorial, Word, Word 2010, Word 2013
Thursday, July 25th, 2013
Crop your image to a shape in Word
It is easy to crop an image to a shape such as a star or a heart in Word by using the Crop to Shape feature.
First add the image to your document then click to select it. From the Picture Tools > Format tab click Crop > Crop to Shape.
Select the shape to use to crop the image to. You can then add a shadow or reflection or other effect to the shape as desired.
Labels: 2010, 2013, AutoShape, crop, format, heart, image, Microsoft Office, Microsoft Word, Picture Tools, reflection, shadow, shape, star, thought bubble, tip, trick, Tutorial, Word, Word 2010, Word 2013
Thursday, July 11th, 2013
See your document as a web page and keep it looking that way
To see how any of your Word 2010 and 2013 documents will look when they are saved as web pages, select the View tab on the Ribbon, then click Web Layout.
Now, to save a document as a web page, select File > Save As. In the Save As dialog, under click the Save as type: dropdown list and choose Web Page (*.htm;*.html).
Make sure to choose a location to save the document in, give it a name (it should have the .htm extension), and click Save.
Labels: .htm, .html, 2010, 2013, file, File name, Microsoft Office, Microsoft Word, preview, save, Save As, save as type, tip, trick, Tutorial, view, Web, Web Layout, web page, Word, Word 2010, Word 2013