Thursday, November 28th, 2013

Rev Up Your Photo workflow – Part 3 – Organizing, Fixing and Sharing images

In this final part of our workflow series we look at organizing and selecting images, fixing and sharing them.


Organizing and selecting images

Once you’ve imported your images, you’ll need to determine which of those you want to work with and which you will not. For this you will need to use a system that is supported by your software – it needs to be quick and easy to use so you can quickly identify the best of your photos.

If you have already backed up your images, you may determine that your master file of images will contain only the best of the images, so you might give a low rating or mark as reject any images that you don’t want to keep so you can later find and delete them. Whatever the case, you need to determine what your process is going to be and then work within this process to get the task done as quickly as possible.

For example, in Lightroom you can use the flag feature to pick or reject images as you move through them – you can do this using the letters P and X. If you use Reject (X) for images you want to delete you can later choose Photo > Delete Rejected Photos to remove them. Then you might work through the picked images and allocate a star rating to them to indicate their relative value.

In Bridge you have various options for managing images and one is to select a folder of images and choose View > Review Mode to view the images in review mode. Here you can drag and drop images from the panel to select or reject them. As you rotate around the images only those you haven’t dropped off the screen will be left in this view. This feature allows you to quickly move through your images, previewing them at a good size and determining which you want to keep or reject.

Depending how you are working, when you exit the view the images you had visible will be selected. If they are the worst images you can now delete them. If they are the best, you can, while still in Review Mode click the New Collection button in the bottom right of the screen and create a new collection for them. Back in Bridge you can right click the selected images and chose Label and then add a label or star rating to them.

In other programs such as Photoshop Elements and Picasa, you can apply star ratings to your images – in Photoshop Elements you can use 1-5 stars and in Picasa just a single star. In Picasa, click on an image or select multiple images and click the star button in the middle bottom of the Library window. When you apply a single star to an image in Picasa you can filter out only those starred images later on by clicking the star icon at the top of the program window.


Fixing Images

In many programs, you can apply basic fixes to multiple images at a time. For example, in Lightroom’s Library module if you are in Grid view you can select a series of images and apply one of a range of fixes to the images from the options in the Quick Develop panel. The Auto-Tone option, for example, automatically adjusts every image that you have selected with the appropriate fix for that image’s particular needs. You can also adjust the relative Exposure and Brightness and the White Balance.

In Photoshop Elements, you can select multiple images and click the Fix panel. Click Auto Smart Fix and the selected images will all have a basic fix applied to them. Here too you can choose Auto Color, Auto Levels, Auto Contrast or Auto Sharpen.

In Picasa, you can select an image and double click it to move to the edit module. When you have fixed the image you can choose Edit > Copy All Effects and then move back to the Library view. Select one or more images to apply these same changes to and choose Edit > Paste All Effects. The changes that you made to the first image will be pasted onto the other images.

Sharing images

When it comes to sharing your images some programs include built in tools that let you upload images direct to sharing sites from within the program. These integrated tools save you time – you don’t have to export the images and then upload and you can do it all in one step.

Lightroom, for example, is integrated with Facebook, Flickr and SmugMug allowing you to connect direct to your accounts with those services and upload images direct from inside Lightroom. If you are working in Picasa, you can upload direct to your web albums and you can send an image to your blog. In Photoshop Elements, you can share images in a number of ways including Flickr, Facebook and SmugMug.


In some cases, you may need a plug-in to integrate your software with an online site. For example the Picasa2Flickr plug-in for Picasa lets you send images direct from Picasa to Flickr. You’ll find this at

If you cannot link your software direct with a sharing site, look out for a download from your sharing site that lets you upload bulk images at a time such as one of the Flickr tools. While these aren’t a single step solution they can save time when you have a lot of images to upload and, if you make sure to include captions, titles and keywords in your editing program you can save having to do this when the images have been uploaded.

When it comes to managing your images, in most cases you have a choice of workflows – one that gets things done and one that gets things done efficiently and effectively. If you design a workflow that does things more quickly and more efficiently, you’ll get your shoots processed much faster and you can get back to taking more great photos.


Helen Bradley

Wednesday, November 13th, 2013

Google Drive Change File Ownership

So you’ve decided of your documents is better of in somebody else’s hands. Maybe you prepared the document for a colleague with the intention of handing it off to them later, or maybe you’re just offloading some of your work. Whatever the case, Google makes transferring ownership of your files extremely simple.

To begin, you must first share the file with its new owner. Either click the blue share button in the top right corner of the document, or select File > Share…. When the share menu appears, enter the new owner’s email address and press Share & Save to share the file with them.

Their address should now be listed in the share menu. Click the can edit box next to their name, select is owner, then click Save Changes. The new owner will be notified by email about the ownership change, and you will still have editing privileges as long as the new owner allows it.

Helen Bradley

Tuesday, June 11th, 2013

Word 2010 and 2013 Tip – Save documents for use with older Word versions

Learn to use ‘Save as type’ to format your document so users of older versions of Word can access them

You can easily exchange files with users of older versions of Word. This is because Word 2007, 2010, and 2013 essentially share the same file format. So it is pretty easy to open any Word document created using version 2007, 2010 or 2013 in any other of these three versions of Word. In addition, Word 2007, 2010, and 2013 will open files from any previous version of Word.

However, when you need to share a Word 2007, 2010, or 2013 file with someone using a much earlier version such as Word 2003 or a Mac version of Word, you must save the file using their particular Word file format. This is because the file formats are not the same and the older versions of Word cannot read the newer file formats.

To save using the appropriate format, select the File tab on the Ribbon, and click Save As. In the Save As dialog, click the Save as type: dropdown list and select the word processing format that matches the software that your other user is using such as Word 97-2003 Document (*.doc). Then click Save to save it in that format.

Helen Bradley

Thursday, January 31st, 2013

Managing Sharing in Google Docs

Google docs makes shared viewing and editing of documents easy and neat.

To begin sharing a document, click the blue Share button in the top right corner. You will immediately be given a share link, but there are a few important options to consider before you hand it out.

In the Who has access section you can change the privacy settings for the document. By default it is set to private; you must give explicit permission to anyone you want to access the document by entering their email or some other contact detail, such as their name. You can also set the privacy to public on the web and anyone with the link. The only difference between these options is that your document will be viewable through Google searches and other public indexes using the public option, while viewers will have to receive a specific link to view the document using the latter option.

It is also important to set exactly how much access others have to your document. When you add a contact to your share list, they have editing capabilities by default. To change this, click can edit while adding the contact and select their preferred capabilities. You can allow them to simply view, comment, or have full editing power. But you’re not quite done yet. If you click the [change] button at the very bottom of the share window, you can decide whether editors can give access too. By default, editors are allowed to do anything that the document’s owner can except to delete the document. If you want to keep for yourself the right to decide who can view the document, make sure to set this to only the owner can change the permissions.

Once you are done configuring your share settings, simply click Done. Everyone you added to the share list will receive an email notifying them of their ability to view the document.



Helen Bradley

Thursday, June 28th, 2012

Bulk delete photos from the iPad



I’ve been taking a lot of screenshots lately and I have over 1,200 photos on my iPad – a lot more than I really want to store there.

When I went to delete the photos in bulk, I banged my head pretty quickly up against a problem with the iPad. It’s not immediately apparent how you delete a lot of images at one time and deleting them one at a time will get very cumbersome very quickly.

Here’s how to do it:

To begin, launch the Photos app, tap the Albums link and then make sure you’re viewing the Camera Roll or the place where your image are stored. I wanted to remove them from the Camera Roll so I tapped that.



Now press the bent arrow icon in the top right corner of the screen and you’ll see options on the left for Share, Copy and Delete.



Tap an image to select it and then go ahead and select each of the images to delete – they’ll get checkmarks on them to show they are to be deleted. To undo the setting, tap the image again.



Then when I you have those you want to delete selected, tap the Delete button and choose Delete Selected Photos to remove them.



It is, as you might have expected this is ridiculously simple once you know how to do it but difficult until you do.

The good news is that the images aren’t removed from your iCloud download folder on your PC. So, for example, if you’ve previously had the images synched so they appear on your PC in a folder of iPad downloads, the images will still be on your PC at the end of the process – they’re just removed from your iPad.

Helen Bradley

Friday, April 13th, 2012

iPad Photo editing and sharing with Instagram

Download: Instagram on the iPad – Free

Instagram is more about a photo sharing community than fixing photos per se. It is also an iPhone app so it’s tiny and runs in portrait orientation on the iPad.

Instagram crops everything to a 1:1 crop and offers 13 filters with a range of removable borders.

There is a one click contrast enhancement and you can apply a soft focus effect or a faux tilt shift and that’s about the sum of it.

This app is ridiculously popular with iPhone users and probably better used on the iPhone where you’ll be able to share images online from there and where the tiny interface makes more sense.

Behind Instagram is a web site for sharing Instagram photos. You can share your images so others can view them and you can view other people’s photos too.

If you are into photo sharing this is a great app. If you love the Instagram look then this is the app that gives it to you.

If you want to be more creative with your images then look elsewhere – this app is free and it is good but it is far from great as a photo enhancing tool.

Helen Bradley