Tuesday, June 11th, 2013
Learn to use ‘Save as type’ to format your document so users of older versions of Word can access them
You can easily exchange files with users of older versions of Word. This is because Word 2007, 2010, and 2013 essentially share the same file format. So it is pretty easy to open any Word document created using version 2007, 2010 or 2013 in any other of these three versions of Word. In addition, Word 2007, 2010, and 2013 will open files from any previous version of Word.
However, when you need to share a Word 2007, 2010, or 2013 file with someone using a much earlier version such as Word 2003 or a Mac version of Word, you must save the file using their particular Word file format. This is because the file formats are not the same and the older versions of Word cannot read the newer file formats.
To save using the appropriate format, select the File tab on the Ribbon, and click Save As. In the Save As dialog, click the Save as type: dropdown list and select the word processing format that matches the software that your other user is using such as Word 97-2003 Document (*.doc). Then click Save to save it in that format.
Helen Bradley
Labels: 2003, 2007, 2010, 2013, convert, file, format, mac, Microsoft Office, Microsoft Word, old, open, Save As, save as type, share, software, tip, trick, Tutorial, Word, Word 2010, Word 2013
Categories:office
posted by Helen Bradley @ 6:28 amNo Comments links to this post
Monday, June 3rd, 2013
Automatically Number Any and All Rows in a Table
To automatically number rows in your table, select the column you wish to number (or the specific cells in the column you wish to number). Now, click the Numbering button on the Home tab on the Ribbon. After the rows are numbered, you can move the rows anywhere and the numbering will readjust automatically.
Helen Bradley
Labels: 2010, automatically, autonumber, cell, column, Home, Microsoft Office, Microsoft Word, Number, Numbering Button, Ribbon, row, Tab, table, tip, Word, Word 2013
Categories:office
posted by Helen Bradley @ 6:18 am2 Comments links to this post
Thursday, May 30th, 2013
A Quick Guide of Shortcut Keyboard Combinations to Accent Marks over Characters
Word allows you to create accented letters quickly using its inbuilt accent shortcuts. To do this, press the accent shortcut key combination, then release, and follow it up with the letter to accent.
Some of the more commonly used shortcuts are:
Circumflex – Ctrl+Shift+^ (caret/6) followed by (a, e, i, o, u)
Grave – Ctrl+` (accent/grave) followed by (a, e, i, o, u)
Acute – Ctrl+’ (apostrophe/quotation mark) followed by (a, e, i, o, u, y)
Cedilla – Ctrl+, (comma/less than) followed by (c)
Umlaut – Ctrl+Shift+: (colon/semi colon) followed by (a, e, i, o, u, y)
Helen Bradley
Labels: ^, ;, :, ', ", <, 2010, 2013, 6, a, accent, Acute, c, Cedilla, character, Circumflex, Combination, CTRL, e, follow, following, Grave, i, inbuilt, key, keyboard, letter, Microsoft Office, Microsoft Word, o, shift, shortcut, tip, trick, u, Umlaut, Word, y
Categories:office
posted by Helen Bradley @ 6:02 am6 Comments links to this post
Tuesday, May 21st, 2013
Learn more about the formatting applied to text in your document with this handy Keyboard Shortcut
If you want to quickly find out what formatting has been applied to any piece of text, click in the text and press Shift + F1. A task pane will open in the right of Word window. This Reveal Formatting task pane displays details about the text format being used for the word that your insertion point is closest to.
With this task pane open you can click on any piece if text to learn more about its formatting.
Helen Bradley
Labels: 2010, 2013, Combination, F1, format, formatting, insertion, key, keyboard, Microsoft Office, Microsoft Word, pane, point, Reveal, Reveal Formatting, right, shift, shortcut, task, text, tip, trick, Word
Categories:office
posted by Helen Bradley @ 5:53 am1 Comment links to this post
Monday, May 13th, 2013
Finding and Fixing Page Numbers that Can’t be Seen and/or Won’t Print
If you have included page numbers at the foot of a page and find that they’re missing from your printouts the problem lies with your page settings. The footer text is being forced to print so far down the paper that your printer is ejecting the paper before this point is reached.
Solve the problem by selecting the Page Layout tab, click the Margins dropdown list, and click Custom Margins. Now, in this dialog select the Layout tab. Finally, increase the From edge: Footer measurement slightly. Experiment to find the smallest increase which will allow your page numbers to print.
Helen Bradley
Labels: 2010, 2013, Custom, Find, fix, footer, From edge, layout, locate, margins, measurments, Microsoft Office, Microsoft Word, Number, Page, Page Layout, print, tip, trick, Word
Categories:office
posted by Helen Bradley @ 6:42 am2 Comments links to this post
Sunday, May 5th, 2013
Get to Your Previous Insertion Point with This Shortcut
When you move around a Word document it can be time consuming to find the place you were previously. Word records the last places you worked and you can return to them at any time by pressing Shift + F5. Press this combination four times and you’ll be back to your current position and along the way you’ll have visited three previous editing positions.
Helen Bradley
Labels: 2010, 2013, F5, insertion, key, key combination, Keyboard Shortcuts, place, point, previous, record, Return, saver, shift, time, tip, trick, Word
Categories:office
posted by Helen Bradley @ 6:34 am1 Comment links to this post
Tuesday, April 30th, 2013
Move a Paragraph, at Any Time, with Ease!
To quickly move a whole paragraph up or down a Word document, click in the paragraph and press Shift + Alt + Up Arrow (or Down Arrow).
The same key combination will move an entire table row up or down a table and, when the top or bottom of the table is reached, it detaches the table row from the table to create another table which will continue moving through the page. This is a quicker and simpler way to split a table.
This tip works in just about any version of Word.
Helen Bradley
Labels: 2010, 2013, Alt, bottom, down, down arrow, key, key combination, Keyboard Shortcuts, Microsoft Office, Microsoft Word, move, moving, Paragraph, quick, row, shift, split, table, tip, top, up, Up Arrow, Word
Categories:office
posted by Helen Bradley @ 6:20 am1 Comment links to this post
Wednesday, April 24th, 2013
How to make a New Page (or Page Break) When and Where you Want
To create a new page in a Word 2010 and 2013 document before you’ve reached the end of your current page, simply press CTRL + ENTER. This places a ‘…Page Break…’ in your document exactly where your insertion point was. It also moves the insertion point onto the top of the next page. You can see the page break marker if you select the ‘¶’ button on the Home tab of the Ribbon.
Lastly, if you need to, you can delete the page break by positioning the insertion point immediately in front of it and pressing Delete.
Helen Bradley
Labels: 2010, 2013, create, CTRL, ENTER, instantly, Microsoft Office, Microsoft Word, new, Page, Page Break, tip, Word
Categories:office
posted by Helen Bradley @ 6:50 amNo Comments links to this post
Tuesday, April 16th, 2013
Using Word to Create Multiple Return Address Labels
Create your own return address labels in Word 2010 or 2013 by selecting the Mailings tab and clicking the Labels button. Type your address into the text area under Address.
Alternately, select the ‘Use return address’ checkbox and select the address to use from your address book or from your Outlook contact list.
Select the ‘Full page of the same label’ option button and select Options to select your paper from the list.
Select New Document to create a document full of your labels or click Print to send the job straight to the printer.
Helen Bradley
Labels: 2010, 2013, Address, Full page of the same label, Label, Mailing, Microsoft Office, Microsoft Word, option, print, Return, tip, Use Return Address, Word, Word 2013
Categories:office
posted by Helen Bradley @ 6:30 amNo Comments links to this post
Thursday, April 11th, 2013
Drawing Attention with a Drop Cap
One easy and fun way to add visual interest to a text heavy page is to use a Drop Cap. A Drop Cap is when the first letter of a paragraph is increased in size and, more often than not, put in a more ornate font.
To create a Drop Cap, place your insertion point in the paragraph you wish to start with a Drop Cap. Then, choose Insert on the Ribbon, click Drop Cap > Drop Cap Options. The ‘Drop Cap Options’ allows you to either insert the Drop Cap into the paragraph, with ‘Dropped’, or place it separate from the text, with ‘In margin’. If you’re unsure what to use, I would suggest ‘Dropped’ and increase the ‘Distance from text’ setting to .3cm and the ‘Lines to drop’ setting (which affects the Font size of the actual Drop Cap) to 5 and click OK.
To change the font of the Drop Cap, you can either select the font you want directly in the ‘Drop Cap Options’ window or highlight the letter (which appears in a Frame) afterwards and changing it. You could even use Format, Borders and Shading, Shading tab to fill the frame with colour.
Helen Bradley
Labels: 2010, 2013, big, Cap, Distance from text, drop, Drop Cap, first, format, letter, Lines to drop, Microsoft Office, Microsoft Word, Office, tip, Word
Categories:office
posted by Helen Bradley @ 6:30 amNo Comments links to this post
