Tuesday, June 11th, 2013
Learn to use ‘Save as type’ to format your document so users of older versions of Word can access them
You can easily exchange files with users of older versions of Word. This is because Word 2007, 2010, and 2013 essentially share the same file format. So it is pretty easy to open any Word document created using version 2007, 2010 or 2013 in any other of these three versions of Word. In addition, Word 2007, 2010, and 2013 will open files from any previous version of Word.
However, when you need to share a Word 2007, 2010, or 2013 file with someone using a much earlier version such as Word 2003 or a Mac version of Word, you must save the file using their particular Word file format. This is because the file formats are not the same and the older versions of Word cannot read the newer file formats.
To save using the appropriate format, select the File tab on the Ribbon, and click Save As. In the Save As dialog, click the Save as type: dropdown list and select the word processing format that matches the software that your other user is using such as Word 97-2003 Document (*.doc). Then click Save to save it in that format.
Thursday, May 30th, 2013
A Quick Guide of Shortcut Keyboard Combinations to Accent Marks over Characters
Word allows you to create accented letters quickly using its inbuilt accent shortcuts. To do this, press the accent shortcut key combination, then release, and follow it up with the letter to accent.
Some of the more commonly used shortcuts are:
Circumflex – Ctrl+Shift+^ (caret/6) followed by (a, e, i, o, u)
Grave – Ctrl+` (accent/grave) followed by (a, e, i, o, u)
Acute – Ctrl+’ (apostrophe/quotation mark) followed by (a, e, i, o, u, y)
Cedilla – Ctrl+, (comma/less than) followed by (c)
Umlaut – Ctrl+Shift+: (colon/semi colon) followed by (a, e, i, o, u, y)
Labels: ^, ;, :, ', ", <, 2010, 2013, 6, a, accent, Acute, c, Cedilla, character, Circumflex, Combination, CTRL, e, follow, following, Grave, i, inbuilt, key, keyboard, letter, Microsoft Office, Microsoft Word, o, shift, shortcut, tip, trick, u, Umlaut, Word, y
Wednesday, May 29th, 2013
Ok. so I have Office 2013 installed but I don’t use Lync – but the damn program launches each time I start my Windows 8 machine and that doesn’t suit me. I shut down my computer every time I use it to save battery life when I travel and for airplane safety. For this reason, the fact that Lync starts up with Windows 8 is a major inconvenience. Not so much so Windows Live Messenger but I don’t want that either – Microsoft is phasing it out and I never use it to communicate – haven’t done so for years. So, the question is – how to remove these annoying startups in Windows 8. Turns out the solution is simple – much simpler in fact than in earlier Windows versions.
Press Ctrl + Alt + Del once and click Task Manager. This is now not only the way you stop a program from running once but also how you axe it permanently. Click the Startup tab in the list and locate the application to stop – in my case, it is Lync. Then click the Disable button in the bottom right of the dialog. Repeat for any other program you want to stop running – of course never stop anything from running that you don’t understand the purpose of – you never know just how vital that program might be – but Windows Live Messenger and Lync are not needed.
When you’re done, click the close button and next time you start up your machine these programs won’t run. Yeah! No more annoyance – well, there are plenty of annoyances but these no longer count!
Tuesday, May 21st, 2013
Learn more about the formatting applied to text in your document with this handy Keyboard Shortcut
If you want to quickly find out what formatting has been applied to any piece of text, click in the text and press Shift + F1. A task pane will open in the right of Word window. This Reveal Formatting task pane displays details about the text format being used for the word that your insertion point is closest to.
With this task pane open you can click on any piece if text to learn more about its formatting.
Labels: 2010, 2013, Combination, F1, format, formatting, insertion, key, keyboard, Microsoft Office, Microsoft Word, pane, point, Reveal, Reveal Formatting, right, shift, shortcut, task, text, tip, trick, Word
Wednesday, May 15th, 2013
When creating a new presentation or document in Google Docs, you might find that the default templates don’t provide the theme you want. Fortunately, Google provides an easy way to find the perfect template for your situation, from baby photo albums to résumés. To find a template suitable for you, simply visit https://drive.google.com/templates?view=public. You can search by name, category, and popularity to quickly find whatever you need.
Once you’ve selected a template you like, simply click the Use this template button and a new document will automatically open with the chosen template, ready for use.
Monday, May 13th, 2013
If you like working with the cleanest view possible, Google Docs makes it easy for you. First select View > Full screen. This will remove all menus from the screen, so make sure you don’t need to access any buttons while using this view. Now you can make your browser itself full screen. In most browsers you can accomplish this by pressing F11. With these options you will see absolutely nothing but the page you are typing on.
To undo these options, press F11 again to eliminate the browser full screen, then esc to eliminate Google Doc’s full screen mode.
Sunday, May 5th, 2013
Get to Your Previous Insertion Point with This Shortcut
When you move around a Word document it can be time consuming to find the place you were previously. Word records the last places you worked and you can return to them at any time by pressing Shift + F5. Press this combination four times and you’ll be back to your current position and along the way you’ll have visited three previous editing positions.
Wednesday, April 24th, 2013
How to make a New Page (or Page Break) When and Where you Want
To create a new page in a Word 2010 and 2013 document before you’ve reached the end of your current page, simply press CTRL + ENTER. This places a ‘…Page Break…’ in your document exactly where your insertion point was. It also moves the insertion point onto the top of the next page. You can see the page break marker if you select the ‘¶’ button on the Home tab of the Ribbon.
Tuesday, April 16th, 2013
Using Word to Create Multiple Return Address Labels
Create your own return address labels in Word 2010 or 2013 by selecting the Mailings tab and clicking the Labels button. Type your address into the text area under Address.
Alternately, select the ‘Use return address’ checkbox and select the address to use from your address book or from your Outlook contact list.
Select the ‘Full page of the same label’ option button and select Options to select your paper from the list.
Select New Document to create a document full of your labels or click Print to send the job straight to the printer.
Thursday, April 11th, 2013
Drawing Attention with a Drop Cap
One easy and fun way to add visual interest to a text heavy page is to use a Drop Cap. A Drop Cap is when the first letter of a paragraph is increased in size and, more often than not, put in a more ornate font.
To create a Drop Cap, place your insertion point in the paragraph you wish to start with a Drop Cap. Then, choose Insert on the Ribbon, click Drop Cap > Drop Cap Options. The ‘Drop Cap Options’ allows you to either insert the Drop Cap into the paragraph, with ‘Dropped’, or place it separate from the text, with ‘In margin’. If you’re unsure what to use, I would suggest ‘Dropped’ and increase the ‘Distance from text’ setting to .3cm and the ‘Lines to drop’ setting (which affects the Font size of the actual Drop Cap) to 5 and click OK.
To change the font of the Drop Cap, you can either select the font you want directly in the ‘Drop Cap Options’ window or highlight the letter (which appears in a Frame) afterwards and changing it. You could even use Format, Borders and Shading, Shading tab to fill the frame with colour.